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Complaints Procedure

Hawes & Co is a member of The Property Ombudsman Scheme (TPOS) and we aim to provide the highest standards of service to all our customers. To ensure that your interests are safeguarded we have the following complaints procedure in place.


The aim of this process is to resolve all customer issues or concerns as quickly as possible. In the majority of cases we hope that any issues can be resolved quickly and amicably to customers’ satisfaction at branch level.

 

Branch Managers of Estate Agency and Allied Matters

Mrs S Walker                   67 Victoria Road, Surbiton, KT6 4NR        0208 390 6565

Mr S Ashby                      6 High Street, Wimbledon, SW19 5DX      0208 946 6547

Mr J Gordon                    91 The Broadway, Wimbledon. SW19 1QE    0208 542 6600

Mr J A Cooper                 66 Coombe Lane, Raynes Park SW20 0LA    0208 946 3000

 

Head of Accounts and Property Management

Miss M Verschoyle          67 Victoria Road, Surbiton, KT6 4NR        0208 399 4300

 

Stage One – Branch Manager

Where your complaint is initially made orally, you will be requested to send a written summary of your complaint to the Branch Manager of the estate agency branch you have been dealing with. We will send you a letter acknowledging receipt of your complaint within three working days of receiving it, enclosing a copy of this procedure. Only written complaints will be dealt with under this procedure and they will endeavour to liaise with you quickly and resolve your complaint promptly. A formal written outcome of our investigation will be sent to you no later than 15 working days of sending the acknowledgement letter.

 

 Stage Two – Senior Management

Should the local Branch Manager not be able to resolve your complaint to your satisfaction, you can refer the matter to the Managing Director, Lettings Director or the Head of Accounts and Property Management as applicable, who will respond within 15 working days of receiving your request for a review. They will confirm our final viewpoint on the matter.

The address to write to is:

Hawes & Co, 67 Victoria Road, Surbiton, Surrey, KT6 4NR

 

 

Stage Three – The Property Ombudsman

If you still remain dissatisfied with the outcome of your complaint after dealing with the Director, and once you have received a Final Viewpoint letter from the Director, you may approach The Property Ombudsman.

Details of how to contact The Property Ombudsman will be contained within the Final Viewpoint letter sent as the final response to your complaint. Information can also be found online at www.tpos.co.uk.

You must make your complaint to The Property Ombudsman within 6 months of the date of our Final Viewpoint letter.

The Property Ombudsman will not consider your complaint until our internal complaint’s procedure has been exhausted and you have received our Final Viewpoint letter.